Challenge

Carnegie Learning is a national leader in K–12 education, delivering high-impact solutions in math, literacy, world languages, and high-dosage tutoring.

With hundreds of live training events executed annually across the U.S., especially during the summer, event execution had become increasingly complex and time-consuming. These were not generic public events. Each required districts to nominate educators, apply specific pricing rules, and allow attendees to build personalized agendas from overlapping breakout sessions.

The format created logistical headaches for the events team.

• Their key challenges included:
• Managing hundreds of in-person training events each with multiple breakout tracks
• Creating a seamless invitation-to-registration flow for school leaders and educators
• Handling registrations and payments after school nominations
• Letting attendees build their own agenda from concurrent breakout sessions
• Coordinating speaker schedules and room assignments across simultaneous sessions
• Providing promo codes, district discounts, and group access without manual intervention
• Delivering a consistent branded experience across mobile, web, and onsite check-in.

Solution

To simplify their fast-paced and high-volume training model, Carnegie Learning partnered with Eventcombo to deliver scalable, branded events that felt personalized for every educator—without adding work for their internal teams.

• Key Features Included:
• Customized Landing Pages: Branded registration websites for each event ensured educators only saw the sessions, content, and pricing relevant to their program or district.
• Nomination-Based Registration Flow: Schools received event invites and nominated attendees. Those attendees could then register, use promo or district codes, and get immediate access to the right event.
• Breakout Session Selection: Attendees selected from multiple sessions happening at the same time, allowing them to build a personalized learning path before the event.
• Promo & Global Discount Codes: Automated codes made it easy to manage district pricing, bulk registration, and sponsored attendance—without manual overrides.
• Speaker & Session Management: Organizers managed hundreds of speakers and breakout sessions using an intuitive backend, reducing scheduling chaos and room overlap.
• Branded Event App: Attendees used a custom-branded mobile app to access their agenda, receive updates, and network with peers in real time.
• Onsite Check-In: Long lines and staffing issues were eliminated with self check-in and real-time access to agendas.
• Real-Time Orders & Attendance Reports: Post-event reporting gave internal teams full visibility into attendance, ticket sales, and session engagement—critical for PD credits and ROI tracking.
• 24×7 Support: Live assistance across time zones ensured every event ran smoothly, with quick response to educator or invitee school-specific needs.

Results

With Eventcombo, Carnegie Learning delivered multiple country-wide teacher training programs:

Event Flow

Experience Seamless Event Management

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